Use Metaphors as a Tool to Manage Complexity at Work

Do you want to break your own preconceptions about your work? Recheck your cognitive biases? Gain insight into your team in a new way? Get out of your own head to reframe your organization in a new way?

Think in metaphors.

I first learned about metaphors from Jim Long, then the Director of Research at Herman Miller. Long had done research into organizations where he asked large corporations to describe themselves using a metaphor. People responded that they were a beehive, a circus, a theater, an emergency room. All highly descriptive, engaging metaphors. Let's take beehive as our example.

A beehive can be the best of metaphors--disciplined, hard-working and producing a sweet product that everyone wants. But it can also describe an organization where everyone works under a queen bee and where there is little room for initiative-taking and creativity. A place filled with drones.

As Jonathan Haidt, author of Happiness Hypothesis, notes--

"Human thinking depends on metaphor. We understand new or complex things in relation to things we already know. For example, it's hard to think about life in general, but once you apply the metaphor 'life is a journey,' the metaphor guides you to some conclusions: You should learn the terrain, pick a direction, find some good traveling companions, and enjoy the trip, because there may be nothing at the end of the road."

One of my favorites is climbing Mount Everest. If you are climbing Everest, you'd need a mentor (your guide), have your goal within your sight (base-camp), train and practice your expertise with smaller projects (climb smaller mountains), wait for the right time (favorable climbing conditions) and have a plan for surviving unexpected events out of your control (i.e. avalanches). And beware that, if you fall, the consequences are dire, just like on Everest. I call this the CEO metaphor.

If you want to give this a try, here is a simple "how to" for using metaphors at work--

01. Listen for metaphors. We often talk in metaphors without being aware of them. Listen for them next time you're in a meeting. Make a list.

02. Try them on for size. Visualize the metaphor (you can look up images on Google images) and list its qualities. Which one rises to the top?

03. Now use that one metaphor to think differently about your work. What would you do differently? Below are some examples--

- If you work is climbing Everest, you're taking on a challenge very few people attempt, you need a guide. In business the guide could be a mentor. Do you have a mentor and how is your mentor accompanying you on the journey?

- If your work is a flying carpet, who wove it? You alone, or was it with your team?

- If your work is a high wire act, you need to fall often before you can perform at the top of your ability. What is your safety net so that you can fail without getting hurt?

- If your work is a band, you're creating music together. How do you riff with your team? Does everyone know the piece of music and when to improvise versus when to come back and play together.

- If your work is a tree, like mine, what are your seeds? What are the conditions and the tools that can help your tree to grow and give fruit?

Do you have a metaphor that you use in your work? I would love to hear from you!

Design the life and work you love, using metaphors!

How to Work With Your Friends, and Become Friends With The People You Work With

  

Success comes at a price. And it is often at the expense of your friends.

If you're working so hard that you don't have time to see your friends, I am one of you.

And we're not alone. The author and humorist, David Sedaris describes how our life is like a stove with four burners--work, family, friends and health--in one of his funniest articles, Laugh Kookabura. In order to be successful, he says, you need to turn one burner off. In order to be really successful you need to turn off two. And adds that, for him, the first burner to go was friends.

The lesson is that in life you cannot have everything. There is never enough time, energy and resources. That is, unless you can get creative and make sure that what you want and what you need can co-exist. This is called dichotomy resolution and it is one of my favorite design tools. It helps you figure out how to have your cake and eat it too.

So how can you work hard and have time with your friends?

Work with your friends and become friends with the people with whom you work. This is my motto, and here's how you can learn to live by it.

1. Tap into your friends for talent

Imagine how much fun Beyonce and tennis star Serena Williams had dancing while filming a music video for her 'Lemonade' album. The trust between legendary photographer Irving Penn and Japanese fashion designer Issey Miyake was such that Miyake never attended Penn's photo shoots. Friendship between Larry Page, Google Founder, and Ellon Musk, founder of Tesla and Space-X, encompasses Musk staying over at Page's home as well as Page's readiness to leave his billions to Musk so that his friend can continue to change the world. How much fun they must have together while inspiring and supporting each other's vision.

"I was looking for one person who could look at my clothing, hear my voice, and answer me back through his own creation. Through his eyes, Penn-san reinterprets the clothes, gives them new breath, and presents them to me from a new vantage point. He shows me what I do." -Issey Miyake

Enlist your friends in your next big project and suddenly you will have many reasons to talk, laugh and produce something meaningful together.

2. Fail in the safety of your friends

I do all my creative experiments with my friends. They're the ones who helped me refine and simplify my design process, Deconstruction:Reconstruction, before teaching it to anyone else. They were my guinea pigs for Design the Life You Love workshops and to this day, I will test my new tools on them (including a new seminar that I'm leading this weekend).

I say, better to fail in the safety of friends in order to succeed in the presence of strangers.

3. Go to the office to be with friends

My kids love school because it is where all their friends are. They work but they have fun, laugh, support each other in times of need and they collaborate.

Try going to the office like a kid going to school. To work for sure, but also for camaraderie and mutual support.

4. Promote your friends

One of the biggest lessons my friend the author and executive coach Marshall Goldsmith taught me and my fellow 100 Coaches cohorts is to augment each other's successes. Goldsmith made us realize that when you are friends with people you work with, you're proud of their successes. So now when one of us publishes an article, gets a reward or gets a promotion, we are unabashed about bragging about our friends.

Be explicit and make a pact with your friends to celebrate each other's wins on Facebook, LinkedIn, Twitter. They deserve it.

5. Be yourself, even at the office

When Sheryl Sandberg posted about her grief over her husband's death on Facebook, where she is the COO, she inspired 70,000 people to reply to show their support and share their own stories (more on that in Sandberg's new book Option B: Facing Adversity, Building Resilience, and Finding Joy,which she wrote with her friend, author Adam Grant).

When Indra Nooyi, PepsiCo's CEO, talked on camera, very candidly and with great humor, about the challenges of being a mom, she made it ok for so many of us working mothers to acknowledge that it is hard no matter how hard we try.

Be yourself at work and in the process, inspire others to be themselves too. Because that is how we are with our friends and it is how we can make new friends.

You can't have everything in life. But you can have your friends and work with them too.

Design the life and work you love!

Design the Life You Love Inspiration Journal #11


Hello!

This week we warm up your right brain by drawing without seeing. I love this exercise because it encourages concentration and self-trust. And it is about the process and experience, just as much as it is about the outcome—no masterpieces expected!

Also, my most recent Inc. article about simplifying our lives generated a lot of interest. This inspired me to ask about your tools and tips. Please share with me how you minimize choice and simplify your life by filling out our simplicity survey. It takes about 5 minutes to complete. Thank you!

Design the life you love!

Ayse


How To Be Creative Everyday

Drawing Without Seeing

Find an object on your desk, like a stapler, a pencil or a binder clip. Now cover your hand with a paper towel or a large sheet of paper and draw the object without peeking. When you're done, remove the paper. Tada! You'll be amazed.

The opening animation was created by our intern, Meltem Parlak. After she was done, she noted how much she liked this exercise: 

"I think I did it 6 or 7 times and every time I draw a little bit better. I was looking at the object, but actually I was drawing it in my mind. So, sometimes I closed my eyes. It was like a mystery until I saw what I drew. And that feeling made me more excited about it." 


What did you draw? And how did it make you feel? Let me know at info@aysebirsel.com.  

I hope you'll also continue to share examples of how you're creative everyday on our Design the Life Love: How To Be Creative Everyday Pinterest page.

Please also remember to take a moment to help inspire me by completing our Simplicity Survey and providing me with tools and tips on how to simplify our lives. Thank you! 


Our Community

You can connect with us on Facebook @ Design the Life You Love by Ayse Birsel, via Twitter @aysebirselseck and on her website, aysebirsel.com. Design the Life You Love the book can be purchased on Amazon. 


How Watson Could Improve Your Health, Your Work, and Your Love Life

Did you watch Hidden Figures?

If you have, you'll remember the moment when they roll in the IBM supercomputers to NASA and the head of the team of "human computers" realizes that if they don't learn to collaborate with the machine, her team will go extinct. So they learn the machine's language and become its indispensable operators.

Something similar went through my mind when I saw Hidden Portraits, the collaboration between Watson, IBM's Supercomputer, and a team of artists--Artificial Intelligence is here and we need to learn to collaborate with it.

The project, Hidden Portraits, is about artists', such as Mark Knowles (Creative Director, Taylor James) and Sean Freeman (Typographer and Ilustrator) and Eve Steben (Creative Producer, of There Is), interpretation of Watson's insights about iconic figures, after analyzing vast amounts of data about them.

Based on Watson's research, the fabulous Josephine Baker was an introvert (Watson found her to be only 9.6% extroverted) in contrast to her image. Marie Curie, the scientist, saw her family as her priority even though the public's perception of her is that of a detached mother. Eleanor Roosevelt's speeches had a lot in common with Love songs of 2007-2008(with 95% relevancy). Nikola Tesla was 1/2 inventor, 1/2 artist (his writings revealed 93% artistic interest). Paul Rand, the designer of the IBM logo, was angrier than his work suggests.

We as humans can only get to these often counterintuitive insights and unexpected associations if we have the capacity to go through mountains of data (or a unique, hidden super power!).

Watson can do this vast and wide analysis, quickly.

So what do you do?

You learn to collaborate with Watson.

This is the vision of IBM CEO Ginni Rometty.

"It is man and machine. This is all about extending your expertise. A teacher. A doctor. A lawyer. It doesn't matter what you do. We will extend it."

Doctors are already collaborating with Watson for cancer treatment, to personalize gene therapy. Soon it will help with your personal commute, according to Mary Barra, CEO of General Motors.

As for me, walking out of the exhibit, I was very intrigued by Watson's insights on the lives of past famous people. What about present lives of everyday people?

Watson can provide you with unique insights, even things you might not know about yourself, based on its ability to read vast and diverse information. You can then take Watson's insights to design your life. Your work life, your health, even your love life.

What are different ways you'd imagine your life with Watson? I would love to hear from you.

Design the Life You Love Inspiration Journal #10


Hello!

In this week’s journal we’re highlighting the writer Elizabeth Gilbert, author ofEat, Pray, Love. 

Gilbert courageously lives an original life and is now helping others to do the same with her book Big Magic: Creative Living Beyond Fear and podcast,"Magic Lessons", where she advises people who are artistically stuck how to get over their fears. Very relatable!

Design the life you love!

Ayse 


Extraordinary Lives

Elizabeth Gilbert: "Do Your Dance"



In Eat, Pray, Love Gilbert journeyed from Italy to India to Indonesia as she looked inside herself, and at the influences around her, to rediscover who she was after a difficult divorce. In her new book Big Magic: Creative Living Beyond Fear and podcast "Magic Lessons," she shares her process and provides insights into how each of us can tap into our own creativity. About her new book Slate magazine noted: "Gilbert comes bearing reports from a new world where untold splendors lie waiting for those bold and hard-working enough to claim them." Let's claim them!

You can also hear her thoughts on creativity and her process in her TED talk, “Your Elusive Creative Genius.”  

We’re inspired by her fearlessness, desire to share, and incredible storytelling abilities. We hope you will be too. As she notes in her TED Talk, “If your job is to dance, do your dance.” So to all of you, go do your dance, whatever it is.

You can follow Elizabeth Gilbert on Twitter @GilbertLiz and learn more about her and her work at her website


Do you know someone living an extraordinary life? If so, please share their story with me at info@birselplusseck.com. We're always looking for new people to highlight to our community.

And I hope you'll continue to share examples of your own creativity on ourDesign the Life You Love: How To Be Creative Everyday Pinterest page. 


For more inspiration read my latest Inc. article: 7 Tactics Even Introverts Can Use to Become Confident Public Speakers.


Our Community

Want to connect with other DLYLers? Join our Design the Life You Love Slack Channel. Conversations are happening right now! 

You can also connect with us on Facebook @ Design the Life You Love by Ayse Birsel, via Twitter @aysebirselseck and on her website, aysebirsel.com. Design the Life You Love the book can be purchased on Amazon. 


Design the Life You Love Inspiration Journal #9


Hello!

Paperclips are utilitarian items waiting for us to pick them up and play with them. Let's have fun with them this week as we warm up the creative part of our brains. I've done this exercise many times in the past and the results always put a smile on my face. 

Design the life you love!

Ayse Birsel


How To Be Creative Everyday

Exercise #9: Making Things With Paperclips


This week we're sharing another prompt from my 32 creative exercises Inc. article. Do you have paperclips on your desk? Grab a handful and let your imagination go wild. Make as many different things as you can with them for 5 minutes (or even longer if you want).

My advice remains the same, don't judge yourself and have fun! 

What did you make? Please share it with me at info@birselplusseck.com. And I hope you'll continue to share examples of how you're creative everyday on our Design the Life You Love: How To Be Creative Everyday Pinterest page. 


For more inspiration read my latest Inc. article: Your Organization Can't Afford To Ignore Good Design.


OUR COMMUNITY

Want to connect with other DLYLers? Join our Design the Life You Love Slack Channel.

You can connect with us on Facebook @ Design the Life You Love by Ayse Birsel, via Twitter @aysebirselseck and on her website, aysebirsel.com. Design the Life You Love the book can be purchased on Amazon. 


The Secret to Achieving True Work-Life Balance? Minimizing Choice

In these complex days of sensory and information overload, I have become increasingly interested in how to simplify our work and life.

One way to simplify anything is to minimize choice (a la Barry Schwartz's Paradox of Choice). Designers often use decreasing variables and choices to save time and money, while helping improve the life of the user.

IKEA, for example, uses one screw as fastener for a whole collection, instead of 10 or 15. This simplifies engineering, manufacturing, supply chain and your ability to put their products together (which admittedly can sometimes be tricky). Amazon's one-click ordering simplifies the buying experience and makes it frictionless by minimizing steps in the process.

What about our life and work--what parts can we simplify to save time and energy? Here are 5 creative ways people have used constraints to improve their mental wellbeing.

Your outfits

Lucy Knops, a student of mine at the School of Visual Arts Products of Design Program, developed, "Nothing To Wear," one of my favorite simplicity projects. Knops minimized her wardrobe to one outfit, one color palette--a t-shirt, pants, shoes, socks, underwear--and wore it every day for 228 days, the duration of her graduate thesis. "We can add value to our lives through subtraction," says Knops.

Your meals

Marcel Duchamp, sculptor who turned everyday objects into art, ate the same food for lunch everyday, spaghetti with butter. Silicon Valley takes this to the next level with Soylent, the ready-to-drink meal (I am not sure I am ready for it, but you can try).

Your habits

Graham Greene, the novelist, wrote 500 words everyday, no more no less.

Twyla Tharp, the choreographer and dancer, developed a creative habit that she repeats everyday. She gets up at 5 a.m., jumps in a cab, and goes to her gym.

I wrote about both Greene and Tharp in 7 Habits of Very Creative People To Inspire Your Everyday Work.

Your phone usage

Tiffany Shlain, the filmmaker, has developed a technology sabbath, where she and her family unplugs every Saturday. They have been going tech free for now for 6 years. She notes, "It's all of the things you don't make the time to do when you have delicious screens in front of you."

Your time with family and friends

When my kids were small, I decided that my weekends would be theirs, 100 percent. I stopped working on weekends. This made for busier weekdays but simplified my weekends and made me be fully present for my kids.

I am interested in gathering more examples of less is more to inspire our readers. And to inspire my own life and work. I would love to hear from you.

Design the life you love!